Senior Secretary

FULL-TIME Senior Secretary wanted for growing CONNECTED TECHNOLOGIES business office. Competent, detail-oriented, personable individual leads the day-to-day office operations and relationships between departments.

Job overview:
The Senior Secretary is responsible for the overall efficient daily operation of the office. She is the first contact person for vendors and employees. In addition, she is actively involved in and maintain relationships within the company including working with the Controller, General Manager, Project Managers, Office Assistant, and field employees. The Senior Secretary insures the lines of communication within the company are kept open and in conformance with Company policies, and management decisions. The Senior Secretary answers to the Managing director. The following is a general outline of tasks and responsibilities:

Responsibilities

• Manage all forms used in the company
• Insure all company policies are consistently followed
• Monitor & Update CRM database
• Establish, maintain, process, files, records and/or other documents.
• Follow up with clients and arrange for payment collection and invoices
• Coordinate with finance department
• Maintain employee files, fill HR form and updates periodically as needed
• Generate and distribute internal memo
• Prepare meeting agenda, meeting minutes & follow-up on tasks progress
• Summarize tenders and prepare related documents.
• Monitor scheduling
• Monitor Purchasing / Receiving / Shipping
o Process POs and track progress and follow up with suppliers on open purchase orders (local and global)
o Stage items received for projects and delivery
o Follow Purchase Order system
o Work closely with project managers to insure accurate ordering and timely delivery
o Coordinate bulk purchasing
o Obtain best delivery possible

Job Details

Preferred Candidate

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