Executive Secretary - Warba Bank

Roles and Responsibilities:

 Provides a professional private secretarial service for a senior executive, routing callers and correspondence as necessary and taking initiative in drafting and finalizing replies where appropriate to ensure that all matters are dealt with efficiently and appropriately.
 Acts as first point of contact for both internal and external visitors wishing to contact the senior executive to ensure that only those having genuine and acceptable reasons may do so.
 Provides a time management/diary service for the senior executive to ensure effective use of time and attendance at all meetings at the appointed times.
 Co-ordinates and facilitates the reception and logistical arrangements for visiting VIPs and dignitaries, ensuring observance of protocol and sensitivity to cultural aspects.
 Makes travel arrangements in a time-effective way, including arranging complex itineraries/venues, ensuring most effective use of the senior executive’s time.
 Takes responsibility, as agreed with senior executive, and exercises initiative to identify and deal with problems and issues that arise to ensure smooth running of his office and the department as a whole.
 Observes and applies strict levels of confidentiality and discretion in all matters related to work performance and in providing services for the administration of personal affairs.
 Makes arrangements for meetings, including booking venue, ensuring all participants are aware of timing, adequate supplies of stationery are available and may attend meeting as minutes secretary.
 Maintains records/files, replenishes stationery and arranges servicing of office equipment to ensure the department head can function effectively and with minimum disruption.
 Follows-up outstanding responses to requests from the senior executive to departmental staff, ensuring deadlines are adhered to.

Job Details

Preferred Candidate

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