Executive Secretary (For legal & Investment Sector Only)

- Provide administrative support to the head of the department and other team members, either as a part of a team or individually.
- performs day to day functions that ensure the effective and smooth management, organization and administration of activities in the department.
- Answer telephone calls and handle matters not his/her immediate attention or transfer calls to appropriate employee for resolution, takes detailed messages and sufficient information to assure comprehensive response.
- independently composes and prepares routine and non-routine correspondences and memorandum, Assembles data backup information for the preparation of critical reports, presentations, handouts etc.
- Arrange conferences, meettngs, and appointments. Type, and distribute meeting·notes, routine correspondence, and reports.
- Organize travel itineraries
- Complete forms in accordance with company procedures.
- Dealing with email inquiries(i.e open, read, toute and distribute) incoming mails and other materials and prepare answers to routine letters and coordinate the flow of information both internally and externally.
- Set up and maintain paper and electronic filing systems for records, correspondences and other material, independently initiates follow ups on pending matters
- Maintain the department stationery and print inventory (calender and diary orders) and maintain stock levels as required.
- Prepare daily and adhoc reports, weekly, monthly and annual documents as directed.
- Take dictation in shorthand.
- Perform other related duties as assigned.

Job Details

Preferred Candidate

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