HR Clerk / HR Assistant - New Mowasat Hospital

JOB SUMMARY
The HR Clerk provides support to the HR department in all activities of HR administration. Establishes and maintains accurate records of employee credentials and documents in the personal files of employees on regular basis.Performs general office duties such as data entry, typing, filing, operating office equipment and sorting mail.

DUTIES & RESPONSIBILITIES
Operational Duties
1. Assists the Personnel section in processing in all aspects of HR transactions as required.
2. Prepares and processes pre-engagement advice for new employees
3. Maintains accurate records of employee credentials and documents in respective personal files on regular basis.Compiles, copies, sorts, and files records of employees, HR transactions and other activities.
4. Updates employee data and scanned copies of documents as assigned in the Oracle HRMS
5. Registers the new employees in the Finger printing system and sets up finger printing record for attendanceof new employees
6. Processes Business card and Stamp Pad requisitions
7. Retrieves information from files in response to requests from authorized users.
8. Tracks documents removed from files, ensures that borrowed files are returned.
9. Receives salary certificate requests and releases the certificate to staff.
10. Updates monthly staff statistics report as required.
11. Fills, receives and follows up Store and Maintenance requisitions for HR department.
12. Receives staff mobile bills, prepares monthly reports and sends it for respective deduction (post requisite approvals).
13. Prepares quarterly administrative rosters and makes changes as requested.
14. Prepares leave resumption reports as requested.
15. Prepares monthly Time Attendance reports and sends to respective HODs; monitors inadequacies/ issues
16. Liaises with Attendance system vendors in case of any inconsistencies.
17. Receives and checks overtime claim requests and attaches attendance records for further processing.

General Duties
18. Types memoranda, letters, forms and handles other general typing work as directed.
19. Opens, sorts and routes incoming mail; distributes correspondence and other material to Department staff.
20. Answers telephones, routes callers, takes messages and provides routine information to callers.
21. Makes local travel bookings when necessary.
22. Schedules meeting requests, arranges appointments, and manages HR calendar & work schedules.
23. Participates in educational programs and in-service meetings.
24. Attends meetings as required.
25. Performs other related duties as assigned or requested.

Job Details

Preferred Candidate

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